Practice Assistant

Munger, Tolles & Olson LLP is a prestigious law firm seeking a Practice Assistant to join their team. The role involves performing diverse legal and administrative tasks to support attorneys and enhance the firm's operations, while prioritizing high-quality customer service.

Responsibilities

• Perform diverse legal and administrative tasks to support our attorneys and the Administrative Specialist (AST) Department
• Maintain a broad understanding of our Firm’s practice areas and a specialized knowledge of your assigned attorneys’ practice areas and clients
• Prioritize delivering a high level of personalized customer service to assigned attorneys
• Support the AST Department in administrative tasks and provide guidance to team members
• Produce excellent work to contribute to the success of the Firm
• Provide Guidance on Software-related instructions and Administrative Processes
• Participate in training of software relating to AST processes
• Process Expense Reports
• Coordinate Payment of Invoices
• Handle shipping and couriers
• Manage Calendar
• Prepare for Meetings
• Answer Phones, Manage Email & Mail
• Complete New Matter Intake
• Manage Conflicts of Interest
• Field Client Inquiries
• Manage Electronic Files
• Maintain Hardcopy Files
• Manage Records Retention
• Reconcile time entries with Client requirements
• Prepare and Deliver Final Bills
• Research Client/Matter Statistics
• Manage Reservations
• Prepare for Trip
• Notify of Changes
• Maintain Confidentiality
• Participate in Projects
• Complete other duties as assigned
• Redline documents
• Prepare Documents
• Manage Pleading and Discovery Clips
• Coordinate Outside Services
• Trial Assistance
• Redline documents
• Research
• Assist in Closing Activities

Skills

• Bachelor's degree with interest in pursuing law school or graduate school preferred
• Prior Administrative Specialist or assistant experience in legal field required
• Strong analytical and problem-solving skills with attention to detail
• The ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results
• Produce accurate work while meeting time-sensitive deadlines
• Strong communication, interpersonal skills, teamwork, attention to detail and customer service skills
• Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm
• Excellent computer skills
• Evolving knowledge of support processes, procedures and technologies required by the legal/administrative support profession and the Firm's practice areas/groups
• Available 37.5 hours a week, with occasional opportunity for overtime
• Ability to quickly respond to constantly changing instructions and prioritize accordingly, to maintain high-level of service to supported attorneys
• Ability to manage workload and proactively identify required tasks, take ownership of projects and complete assignments in a timely fashion
• Working knowledge of time tracking/billing applications preferred

Benefits

• Competitive pay
• Benefits

Company Overview