HR Coordinator

Advanced Electric Systems is a leader in electrical contracting with a commitment to safety, quality, and professional growth. The HR Coordinator will support various HR functions including talent acquisition, onboarding, and employee support, ensuring a smooth experience for candidates and new hires while maintaining compliance with HR regulations.

Responsibilities

• Create and maintain employee files in compliance with legal and organizational requirements
• Leverage ingenuity to streamline processes and build better systems
• Process and manage sick leave-related requests and documentation
• Support compliance activities related to FMLA, FAMLI, ADA, and other statutory requirements
• Serve as backup to the Office Manager, supporting office coordination, visitor assistance, and special projects
• Uphold the values of craftsmanship and safety through accurate documentation, careful handling of confidential information, and consistent process execution
• Contribute to our signature spark by helping make our workplace engaging, supportive, and fun
• Coordinate and schedule interviews with candidates and hiring managers, ensuring an efficient and professional process
• Coordinate interview logistics, including conference room scheduling, virtual meeting setup, travel coordination and any additional interview requirements
• Deliver a consistent, positive candidate experience that reflects our relationship‑driven and integrity‑based culture
• Lead the onboarding process for all new hires, ensuring a welcoming and organized experience from offer acceptance through the first week
• Support pre‑employment processes, including background checks, drug testing, and onboarding paperwork
• Prepare onboarding itineraries and coordinate all logistical arrangements for new hires, including travel and first‑day schedule planning
• Partner with HR, IT, and other departments to ensure workspaces, equipment, system access, and supplies are prepared before start dates
• Coordinate and manage the full Spark Start orientation program, including scheduling sessions, reserving rooms, coordinating presenters, and maintaining up‑to‑date and engaging orientation materials and presentations
• Serve as a key point of contact for new hires, contributing to a supportive and authentic experience consistent with our values

Skills

• Create and maintain employee files in compliance with legal and organizational requirements
• Leverage ingenuity to streamline processes and build better systems
• Process and manage sick leave-related requests and documentation
• Support compliance activities related to FMLA, FAMLI, ADA, and other statutory requirements
• Serve as backup to the Office Manager, supporting office coordination, visitor assistance, and special projects
• Uphold the values of craftsmanship and safety through accurate documentation, careful handling of confidential information, and consistent process execution
• Contribute to our signature spark by helping make our workplace engaging, supportive, and fun
• Coordinate and schedule interviews with candidates and hiring managers, ensuring an efficient and professional process
• Coordinate interview logistics, including conference room scheduling, virtual meeting setup, travel coordination and any additional interview requirements
• Deliver a consistent, positive candidate experience that reflects our relationship‑driven and integrity‑based culture
• Lead the onboarding process for all new hires, ensuring a welcoming and organized experience from offer acceptance through the first week
• Support pre‑employment processes, including background checks, drug testing, and onboarding paperwork
• Prepare onboarding itineraries and coordinate all logistical arrangements for new hires, including travel and first‑day schedule planning
• Partner with HR, IT, and other departments to ensure workspaces, equipment, system access, and supplies are prepared before start dates
• Coordinate and manage the full Spark Start orientation program, including scheduling sessions, reserving rooms, coordinating presenters, and maintaining up‑to‑date and engaging orientation materials and presentations
• Serve as a key point of contact for new hires, contributing to a supportive and authentic experience consistent with our values
• Impeccable integrity and ethics when working with internal and external stakeholders
• Strong organizational and time‑management skills
• Excellent communication and interpersonal skills
• Approach work with integrity, demonstrating ownership and discretion in every task
• Ability to multi‑task effectively in a fast‑paced environment while maintaining accuracy and attention to detail
• Strong collaboration skills and the ability to work effectively with team members and other departments
• Exceptional customer service orientation with an emphasis on positive candidate and employee experiences
• Ability to act with professionalism, discretion, and confidentiality
• Curiosity, adaptability, and a continuous‑learning mindset
• Ability to engage, support, and build relationships with employees and leaders at all levels
• Understanding of employment laws and regulations
• Proficiency with Microsoft Office Suite or related software
• Experience coordinating programs, events, or multi-step scheduling processes
• Demonstrated ability to coordinate multi-step workflows, manage timelines, and ensure consistent follow‑through
• Familiarity with basic HR compliance requirements (e.g., FMLA/leave processes, I‑9 documentation, confidentiality standards)
• Associate's degree in Human Resources, Psychology, Business Administration, or a related field; or an equivalent combination of education and relevant experience in HR or office operations
• Experience in administrative, coordination, or operational support roles requiring high attention to detail and multitasking

Benefits

• IME provides an industry-leading comprehensive benefits package.
• Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire.
• Employees are offered a substantial amount of PTO
• Immediately eligible to make contributions to a generously matched and fully vested 401k.

Company Overview