The State of Utah's Department of Health and Human Services is seeking a highly skilled Executive Secretary for the Office of Early Childhood. This role provides essential administrative support to the Office Director and team, coordinating projects and managing various office functions.
Responsibilities
- Coordinating and scheduling projects and/or activities
- Supporting the Office Director and team with administrative duties and functions
- Supporting the Division of Family Health and collaborating with the Offices under this Division
- Creating and editing written materials, including word documents, spreadsheets, PowerPoint presentations, etc
- Participating as a member, or acting as a facilitator on committees, workgroups, subcommittees or special task forces
- Acting as a liaison between the Office of Early Childhood and other agencies, work units, organizations, etc
- Coordinating/scheduling meeting or conference rooms and making arrangements for speakers, meals, equipment, etc
- Maintaining calendars, scheduling and coordinating appointments and travel arrangements
- Performing routine accounting duties; and tracking legislation or other current events
- Completing any necessary purchase and/or procurement requests for the Office or Division
Skills
- Proficiency in recording, writing minutes and correspondence
- Proficient with Google and Microsoft office suites and calendar experience
- Confidence and competence in Excel and or other spreadsheet programs
- Ability to type at 60 words per minute
- Experience using databases, computer programs and systems
- Ability to present and set up meeting information in an organized and professional manner
- Ability to communicate information and ideas in an organized manner, clearly, concisely, verbally, and in writing
- Experience with ordering office supplies and equipment
- Experience setting up audio and video equipment for conferences and/or council meetings
- Knowledge of community resources and ability to refer to those contacts
- Experience working and coordinating with the public
- Experience of an office assistant
- Proficiency in use of computers, office equipment, and technology
- Excellent organizing, filing, record management, daily operation and execution skills
- Attentive, prompt, and responsive to due dates and deadlines and customer service
- Ability to multi-task and manage multiple projects simultaneously
- Extensive knowledge of Public Meeting law and rules
- Extensive knowledge of procurement laws, policies and procedures
- Knowledge of Utah's early childhood system
- Familiarity with federal grant funding
Benefits
- Job Stability: Enjoy the security and reliability of employment within a well-established organization.
- Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
- Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
- Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
Company Overview
State of Utah provides links to government information sites and departments. It was founded in 1896, and is headquartered in Salt Lake City, Utah, USA, with a workforce of 10001+ employees. Its website is http://www.utah.gov/.