ClaimFox, Inc. is seeking an Executive Assistant to support the owner with day-to-day administrative tasks and financial coordination. This role blends business support with light personal assistance, ideal for someone who enjoys variety and autonomy in their work.
Responsibilities
- Reconcile company credit card transactions and match receipts
- Forward bills and accounting-related correspondence to the accountant
- Oversee administrative aspects of 13 residential properties, including leases, tenant coordination, and organizing repairs (with on-site teams in place)
- Support property sales, purchases, and exchanges as they arise
- Handle returns, limited ordering, travel booking, and related administrative tasks
- Track and manage Amex points
Skills
- High school diploma or equivalent
- Strong organizational and administrative skills with excellent attention to detail
- Experience with expense reconciliation and basic financial coordination
- Ability to handle sensitive financial, business, and personal information with discretion and confidentiality
- Comfortable working independently while managing multiple priorities
- Professional communication skills and a reliable, proactive mindset
- Computer proficiency and confidence using email, spreadsheets, and online platforms
Benefits
- Flexible schedule, with one in-office day per week
- Long-term opportunity to become a trusted right-hand
- Variety in day-to-day work with autonomy and ownership
Company Overview
ClaimFox fulfills requests for copies of claim files so that you don’t have to—freeing you from inefficient processes and labor-intensive tasks. It was founded in 2003, and is headquartered in Ronkonkoma, New York, USA, with a workforce of 51-200 employees. Its website is http://claimfox.com.