Administrative Coordinator

Natural Resources Defense Council (NRDC) is an international nonprofit environmental organization working to address urgent environmental challenges. The Administrative Coordinator will provide administrative and operational support for the Climate and Energy team, ensuring effective communication and collaboration within the department.

Responsibilities

• Provide administrative and logistical support to assigned teams, per NRDC’s administrative guidelines. This includes, but is not limited to:
• Provide budgeting and accounting support, including processing invoices, maintaining contracts, preparing reports, and tracking spend
• Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor set-up
• Manage electronic filing systems and databases related to contracts, invoices and other team files for the assigned team
• Schedule calendar appointments and meetings
• Draft, edit, format, or proofread materials, correspondence or reports
• Create and submit expense reports on behalf of assigned team members; may be asked to book travel and plan associated logistics
• Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking notes, and sending out action items
• Assist with event planning and management, which may require working with external parties, event scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy
• Provide support to ensure effective communication, collaboration, and information-sharing within the department and with cross-functional institutional partners

Skills

• High School Diploma or GED
• 1-3 years of relevant work experience
• And/or equivalent education or experience
• Commitment to NRDC's mission, values, and DEI principles
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleagues, leaders and partners
• Demonstrated ability to perform or quickly learn new tasks, systems, and technology
• Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail
• Excellent written and verbal communication skills
• Strong problem-solving skills
• Excellent editing, research, and data synthesis skills
• Willingness and flexibility to work paid overtime, when needed
• Orientation towards working with a broad range of people on different projects
• Strict adherence to confidentiality requirements and discretion with sensitive information
• Proficiency with Microsoft Office (Word, Excel, Outlook), in addition to ability to learn accounting and finance systems, as well as relevant NRDC specific software and platforms
• Ability to travel to NRDC U.S. based offices, approximately <20% annually

Benefits

• Excellent benefits

Company Overview

Company H1B Sponsorship