Program Assistant, Program Development

World University Service of Canada (WUSC) is a Canadian global development organization working to catalyze positive education and economic outcomes for young people. They are seeking a Program Assistant to provide administrative support to the Program Development team, assisting in the preparation of project proposals and maintaining program development databases.

Responsibilities

• Maintain WUSC's registrations with donors and other organizations/ stakeholders
• Maintain, update and organize program development databases, files and records
• Assist in scanning for relevant funding opportunities from a variety of donors
• Provide support in the preparation of high quality project proposals, concept papers and expressions of interest to various donors, including formatting, proof-reading and submitting
• Conduct research on relevant projects, issues and partner organizations to support program development initiatives
• Assist with the preparation of contracts for program development consultants
• Assist with the preparation of partnership agreements and their execution/ approvals
• Assist with the development, production and distribution of PD promotional and communications products, and coordinate translation (English/French)
• Monitor and manage the WUSC PD email address and respond to inquiries relevant to PD at WUSC
• Maintain and update the WUSC internal PD website that provides information and tools to support PD at WUSC
• Prepare finance requisitions and manage bill payments
• Administer travel arrangements (including, the processing of visa applications) for staff and others traveling for WUSC program development purposes
• Assist with logistical arrangements for events and conferences
• Organize and coordinate meetings, record and distribute minutes, and support in following up on decisions
• Support in-house/ team meetings and events (logistics, meals, material, room bookings)
• Order office supplies and manage inventory
• Prepare correspondence for mail / courier / shipping
• Other duties as assigned

Skills

• Diploma, Bachelor's degree in a related field (administration, social sciences, marketing, international development, public administration), or equivalent with relevant experience
• Excellent administrative and organizational skills and attention to detail
• Ability to prioritize tasks and handle multiple initiatives simultaneously
• Solid computer skills in word processing, spreadsheet, database management, electronic mail and graphics
• Strong interpersonal skills: able to work well with teams under tight deadlines
• Experience in a similar field (administrative, planning, project coordination), overseas experience an asset
• Experience working in an NGO environment and in donor-funded projects considered an asset
• Experience in preparation of and/or collaboration on project reports and/or proposals
• Well-developed writing skills: clear, concise, persuasive writing style
• Ability to work in French and English, and to support translation of French-English documents
• Demonstrated initiative and ability to work independently
• Curious, enthusiastic and willing to innovate and adapt
• Complete Fluency in both English and French is required

Benefits

• 35-hour workweek, ability to work flexible hours
• Remote-friendly workplace, with free access to our Ottawa office
• 4 weeks annual leave
• Paid sick days (10) and special leave days (5)
• Extensive health and dental coverage for you and your dependents, 100% covered by us
• Group RRSP contributions, from day 1
• $300 reimbursement for home office equipment
• Parental leave top-up
• Being part of a friendly, caring and enthusiastic team!

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