Part-Time Office Clerk & Data Entry Specialist – Document Management & Administrative Support

Join arenaflex: Where Precision Meets Professional Excellence

Welcome to arenaflex, a distinguished name in the American jewelry manufacturing industry with a legacy spanning over four decades. Since our founding, we have proudly established ourselves as the premier jewelry manufacturer serving the U.S. market and extending our exceptional craftsmanship worldwide. Our journey began as a family-owned business, and today, we continue to uphold the values of expert craftsmanship, genuine client relationships, and unwavering commitment to quality that have defined us from the very beginning.

At arenaflex, we take immense pride in our unique position within the jewelry trade. We don't just manufacture jewelry; we create lasting partnerships with jewelers across every spectrum of the industry. From cherished mom-and-pop boutiques to prominent national retailers, our collaborative approach ensures that each jewelry professional receives products and service uniquely tailored to their specific needs. Our team works diligently behind the scenes to support these relationships, and now we need a detail-oriented professional like you to join our operations team in Northvale, New Jersey.

We are currently seeking a motivated and organized Part-Time Office Clerk & Data Entry Specialist to support our accounting department in managing critical documentation. This is a six-month temporary position offering valuable experience in a professional manufacturing environment. If you thrive in roles where attention to detail matters and organizational skills make a real difference, we invite you to explore this exciting opportunity with arenaflex.

About This Opportunity

This position represents an excellent opportunity for individuals seeking to gain hands-on experience in document management, data entry, and administrative support within a well-established company. As a Part-Time Office Clerk at arenaflex, you will play a vital role in maintaining our organization's historical records and ensuring our current documentation remains organized, accessible, and compliant with retention policies.

The ideal candidate will possess strong organizational abilities, a keen eye for detail, and the versatility to handle both digital and physical document management tasks. This role requires someone who takes initiative, works well independently, and contributes positively to our collaborative team environment. You will be working on-site at our Northvale, New Jersey location, directly supporting our accounting department's efforts to maintain clean, accurate, and comprehensive records.

Key Responsibilities

As an integral member of the arenaflex team, you will be responsible for the following essential duties:

• Document Organization and Filing: Systematically file, scan, and photocopy historical accounting documents in strict accordance with company document retention policies and legal requirements. This includes organizing records dating back to the company's founding, ensuring each document is properly categorized and stored.
• Invoice Management: Organize current invoices with meticulous attention to detail, actively tracking and locating any missing invoices. You will work closely with the accounting team to identify gaps in documentation and implement solutions to ensure complete record-keeping.
• Digital Conversion: Convert physical documents into digital formats by scanning and uploading them into appropriate digital repositories. Ensure proper indexing and tagging for easy retrieval and future reference.
• System Maintenance: Maintain and improve the physical and digital filing systems, continuously seeking opportunities to enhance organization and efficiency. This includes regular audits of existing files and implementation of best practices.
• Administrative Support: Assist the accounting department in maintaining pristine records, supporting month-end and year-end closing processes, and ensuring all documentation meets regulatory and internal standards.
• Photocopying and Reproduction: Produce high-quality photocopies of documents as needed for various business purposes, maintaining accuracy and ensuring confidentiality of sensitive information.
• General Office Support: Perform other duties as assigned, demonstrating flexibility and willingness to support the team in achieving departmental and organizational goals.

Essential Qualifications

To be considered for this position, candidates must meet the following requirements:

• Education: High school diploma or equivalent required. Additional qualifications in office administration, business management, or a related field are strongly preferred and will be considered an asset.
• Technical Proficiency: Demonstrated experience with scanning tools and document management equipment. Comfort with various scanning software and digital conversion processes is essential.
• Microsoft Office Expertise: Strong proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook. Candidates should be comfortable creating documents, managing spreadsheets, creating presentations, and handling email communications professionally.
• Communication Skills: Excellent verbal and written communication abilities. You must be able to communicate clearly and professionally with team members and stakeholders at all levels.
• Organizational Abilities: Exceptional organizational skills with a strong attention to detail. The ability to manage multiple tasks simultaneously while maintaining accuracy is crucial for success in this role.
• Physical Capability: Ability to lift and transport documents and materials weighing between 20-30 pounds regularly. This is a physical component of the job that requires reasonable physical fitness.

Preferred Qualifications and Skills

While not strictly required, the following qualifications and skills will significantly enhance your candidacy:

• Prior experience in an office clerical or administrative role, preferably within a manufacturing, retail, or distribution environment.
• Familiarity with basic accounting principles and terminology, understanding of how invoices, purchase orders, and financial documents relate to one another.
• Experience with electronic document management systems (EDMS) and database management.
• Knowledge of document retention policies and best practices in records management.
• Previous exposure to office management procedures and workflow optimization.
• Experience working in collaborative team environments with demonstrated ability to build positive working relationships.

Competencies for Success

At arenaflex, we value team members who demonstrate the following core competencies:

• Attention to Detail: The ability to notice inconsistencies, missing information, and errors that others might overlook. This trait is essential for maintaining accurate records and ensuring compliance.
• Initiative: Proactively identifying areas for improvement and taking ownership of tasks without requiring constant direction.
• Adaptability: Willingness to handle shifting priorities and unexpected requests while maintaining composure and productivity.
• Team Player: Genuine enthusiasm for collaborating with colleagues and contributing to a positive work environment.
• Integrity: Maintaining confidentiality of sensitive financial information and upholding the highest ethical standards in all work activities.
• Time Management: Effective prioritization of tasks to meet deadlines and balance competing demands.

What arenaflex Offers

While this is a temporary six-month part-time position, arenaflex is committed to providing a meaningful and rewarding experience:

• Professional Environment: Work alongside experienced professionals in a well-established company that values craftsmanship and quality.
• Valuable Experience: Gain hands-on experience in document management, data entry, and administrative support within a real-world business setting.
• Skill Development: Opportunity to enhance your Microsoft Office proficiency, scanning and digital conversion skills, and understanding of accounting documentation.
• Team Culture: Become part of a collaborative team that appreciates hard work, attention to detail, and mutual respect.
• Networking: Build professional relationships that may benefit your future career aspirations within the jewelry industry or broader business sector.

Work Environment and Location

This position is based at our Northvale, New Jersey facility. As a part-time employee, you will work on-site during regular business hours, collaborating directly with our accounting department team members. Unfortunately, we are unable to offer remote work arrangements for this position, as the role requires physical presence for document handling, scanning equipment operation, and direct collaboration with team members.

Our Northvale office offers a professional yet welcoming atmosphere where team members are valued and supported. You'll find colleagues who are passionate about their work and committed to maintaining the exceptional standards that have made arenaflex a leader in the jewelry manufacturing industry.

Ready to Apply?

If you are organized, detail-oriented, and looking for a meaningful part-time opportunity to develop your administrative and document management skills, we encourage you to apply for this position at arenaflex. This role offers an excellent entry point into our organization and the jewelry manufacturing industry.

To be considered for the Part-Time Office Clerk & Data Entry Specialist position, please submit your application through our online portal. We review applications on a rolling basis and will contact qualified candidates for interviews. Don't miss this opportunity to join a company with a rich history of excellence and a bright future ahead.

arenaflex is proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We look forward to welcoming a new team member who shares our commitment to precision, quality, and exceptional service.

Apply today and take the first step toward an rewarding opportunity with arenaflex!