Human resources coordinator

Vendi is a growing, full-service advertising agency with an impressive client roster and a reputation for award-winning, research-driven work. The Human Resources Coordinator is responsible for executing core HR processes while supporting the broader people, culture, and operations needs of the agency, ensuring a smooth team member experience from recruiting through offboarding.

Responsibilities

• Set up and manage job listings across hiring platforms
• Review applicant resumes and conduct first-round interviews
• Coordinate interview logistics and candidate communications
• Support Vendi Launch intern recruitment and program
• Execute end-to-end onboarding for new team members, including:
• Walking through Vendi handbook
• Presenting payroll and benefits forms
• Coordinating equipment, systems and workspace setup
• Giving office tours and facilitating team introductions
• Submitting required information to state reporting systems
• Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)
• Coordinating new team member buddy program
• Co-facilitate new team member orientation with hiring manager and ensure professional and consistent onboarding experience
• Process team member changes (promotions, title updates, approver changes) in coordination with payroll
• Execute offboarding paperwork and manage offboarding procedures
• Conduct exit interviews and maintain exit interview logs
• Maintain strict confidentiality and accurate team member records
• Serve as a team member resource for onboarding questions and 30-day check-ins
• Maintain and update the team member handbook and internal HR processes
• Support professional development initiatives, licensing and training administration
• Manage tuition reimbursement program and ensure compliance with Section 127 requirements
• Lead or support benefits coordination processes
• Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)
• Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)
• Coordinate internal programming such as Red Talks and guest speakers
• Support facilities, office management and internal ordering, including Vendi merch catalog
• Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects
• Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support
• Serve as the first point of contact for employee benefit questions, escalating complex issues as needed
• Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance
• Collaborate with CEO on benefit enrollment, timelines and communication

Skills

• 1+ years of experience in human resources, operations or a related internship
• Strong written and verbal communication skills
• Exceptional organization, follow-through and attention to detail
• Proficiency with Microsoft Office (Outlook, Excel required)
• High level of discretion, professionalism and trustworthiness
• Bachelor's degree in human resources or related field preferred
• Experience in media, marketing, advertising or creative environments is a plus
• Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus

Benefits

• Annual profit-sharing bonus
• Unlimited PTO
• Remote work options
• Flex summer hours
• Great health, disability and retirement benefits

Company Overview