Expeditor & Data Entry Specialist – Supply Chain Operations | Logistics Coordinator Position at arenaflex

Join arenaflex: Where Your Career Takes Flight

Are you ready to explore a world of endless possibilities, both in your career and beyond? Step aboard the arenaflex family, and you'll embark on a journey that spans the globe, develops your professional skills, and helps you become the best version of yourself. As you begin this exciting new chapter, you'll tackle challenges with flexibility and grace, push boundaries, and elevate your career while celebrating the good life. Come and advance both your personal and professional life – the sky's the limit at arenaflex!

We're currently seeking a detail-oriented and motivated Expeditor & Data Entry Specialist to join our dynamic Supply Chain Operations team in Charlotte, USA. This is a fantastic opportunity for someone who thrives in a fast-paced environment and wants to be part of a world-class organization that's committed to excellence in logistics and supply chain management.

What You'll Do

As an Expeditor at arenaflex, you'll play a critical role in ensuring the smooth flow of materials and parts that keep our operations running efficiently. Your primary responsibility will be to coordinate clearly with external vendors to expedite the arrival of essential parts exactly as needed to support the organization's standard material goals. This position requires exceptional communication skills, proactive problem-solving abilities, and a keen eye for detail.

Here's a comprehensive breakdown of your key responsibilities:

• Vendor Coordination: Establish and maintain clear communication with external vendors to accelerate the delivery of aircraft parts and materials, ensuring they arrive precisely on schedule to meet our operational requirements.


• AOG Support: Work with Aircraft on Ground (AOG) orders as required, understanding the critical nature of these emergency situations and responding with urgency and precision.


• Supplier Management: Follow up on past-due requests with suppliers, ensuring timely delivery and maintaining strong relationships with our vendor network.


• Maintenance Coordination: Handle maintenance and transport arrangements, as well as inventory reports, to determine the priority of materials required for ongoing operations.


• Cross-Functional Collaboration: Provide transportation and logistics information to various internal workgroups, ensuring everyone has the data they need to make informed decisions.


• Documentation Management: Update FMR (Flight Maintenance Record) or log pages with current vehicle information, maintaining accurate and up-to-date records at all times.


• Reporting: Create and update Excel-based reports, status updates, and visual diagrams for management visibility, helping leadership make data-driven decisions.


• System Maintenance: Maintain appropriate purchasing records and data within purchasing software programs, ensuring data integrity and compliance with company policies.


• Purchasing Support: Assist Buyers with obtaining clarifications and tracking purchase order status, providing exceptional support to the procurement team.


• Discrepancy Resolution: Work with internal departments as well as vendors to address any discrepancies in shipping, invoicing, quality, and part numbers or quantities that may arise.


• Invoice Management: Assist supervisors in resolving invoice issues, ensuring financial accuracy and timely payments.


• Safety Compliance: Work with Vendor Management teams to identify all potentially hazardous situations and ensure compliance with safety standards.

Essential Qualifications

To succeed in this role at arenaflex, you'll need the following minimum qualifications:

• Education: Bachelor's Degree required. An Associate's degree in a related field or equivalent experience may be considered in lieu of a bachelor's degree.


• Experience: Minimum 1 year of experience in warehouse operations, as an expeditor, or in Supply Chain understanding.


• Technical Skills: Strong proficiency in Microsoft Office applications, particularly Excel, Word, and other productivity tools.


• Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with vendors, internal teams, and management.


• Problem-Solving: Strong analytical skills and proactive issue resolution abilities.


• Innovation: Ability to think "outside the box" and contribute innovative ideas for process improvement.


• Creativity: Creative abilities to think with a high level of motivation and enthusiasm.


• Multitasking: Capacity to manage multiple tasks while handling interruptions and adapting to changing priorities.


• Team Player: Ability to assist others and collaborate effectively in a team environment.


• Work Environment: Ability to work in a fast-paced, dynamic environment while maintaining composure and accuracy.


• Interpersonal Skills: Strong interpersonal skills and practices that foster positive working relationships.

Preferred Qualifications

While not required, the following qualifications will give you a competitive edge:

• Advanced degree in Business Management, Operations Management, or Finance.


• Additional certifications in supply chain management or logistics.


• Experience in the aviation or aerospace industry.


• Familiarity with inventory management systems and ERP software.


• Knowledge of international shipping and customs procedures.


• Previous experience in a similar expeditor or logistics coordinator role.

Skills & Competencies Required for Success

At arenaflex, we value candidates who demonstrate the following core competencies:

• Attention to Detail: Meticulous in maintaining accurate records and catching discrepancies before they become issues.


• Time Management: Excellent organizational skills with the ability to prioritize tasks effectively in a deadline-driven environment.


• Adaptability: Flexible and responsive to changing circumstances and unexpected challenges.


• Communication Excellence: Clear, concise, and professional communication across all levels of the organization.


• Technical Acumen: Comfortable learning and adapting to new software systems and technology tools.


• Customer Focus: Dedicated to providing exceptional service to both internal and external stakeholders.


• Problem Identification: Proactive in identifying potential issues before they escalate.


• Decision Making: Sound judgment when prioritizing tasks and allocating resources.

Career Growth Opportunities

At arenaflex, we believe in investing in our people and supporting their professional development. As an Expeditor & Data Entry Specialist, you'll have access to numerous growth opportunities including:

• Career Advancement: Clear pathways to advance into senior supply chain roles, including Senior Expeditor, Logistics Manager, or Supply Chain Analyst positions.


• Professional Development: Access to ongoing training programs, workshops, and certifications to enhance your skills and marketability.


• Cross-Functional Exposure: Opportunities to work with various departments, gaining broad experience in operations, procurement, and logistics.


• Industry Knowledge: Deep exposure to the aviation and aerospace industry, one of the most dynamic and exciting sectors in the global economy.


• Mentorship: Guidance from experienced professionals who are committed to helping you succeed and grow in your career.

Work Environment & Culture

When you join arenaflex, you become part of a diverse, inclusive, and innovative team that values excellence, integrity, and collaboration. Our culture is built on a foundation of mutual respect, continuous improvement, and a shared commitment to delivering exceptional results.

You'll work in a modern, well-equipped office environment in Charlotte, surrounded by professionals who are passionate about what they do. We pride ourselves on maintaining a positive work-life balance and offer flexible arrangements to support your well-being. Our team-oriented atmosphere encourages open communication, creative thinking, and mutual support.

At arenaflex, diversity is our strength. We welcome individuals from all backgrounds and perspectives, believing that different viewpoints drive innovation and excellence. You'll find a welcoming community where your unique talents and contributions are valued and celebrated.

Compensation & Benefits

We recognize that our people are our most valuable asset, and we're committed to providing competitive compensation and comprehensive benefits. As an Expeditor & Data Entry Specialist at arenaflex, you'll enjoy:

• Competitive Hourly Rate: $26 per hour, with opportunities for overtime pay.


• Health & Wellness: Comprehensive health insurance coverage including medical, dental, and vision plans.


• Retirement Plans: 401(k) retirement savings plan with company matching contributions.


• Paid Time Off: Generous paid vacation, sick leave, and holidays.


• Employee Assistance Program: Confidential support services for personal and professional challenges.


• Professional Development: Tuition reimbursement and career development opportunities.


• Employee Discounts: Access to exclusive discounts on products and services.


• Work-Life Balance: Flexible scheduling options and support for maintaining a healthy balance between work and personal life.

Join the arenaflex Family Today!

Are you ready to take the next step in your career? Do you have the passion, skills, and drive to excel in a dynamic, fast-paced environment? If so, we want to hear from you!

At arenaflex, we're more than just an organization – we're a family. When you join us, you're not just accepting a job; you're embarking on a rewarding career journey where your contributions matter, your growth is supported, and your potential is unlimited.

This is your opportunity to be part of something bigger. Apply now and discover why arenaflex is a great place to work, grow, and succeed. We can't wait to welcome you aboard!

Position: Expeditor & Data Entry Specialist

Employment Type: Full-Time

Work Hours: 8 hours per day

Salary: $26/hour

Location: Charlotte, USA

Required Education: Bachelor's Degree

arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.