Join arenaflex, a leading SaaS company providing innovative business and healthcare automation tools, as we seek a highly skilled Virtual Data Entry & Admin Support Specialist to join our team on a long-term contract basis. This is an exciting opportunity for a detail-oriented and organized professional to contribute to the success of our organization by providing top-notch data entry and administrative support across various departments.
**About arenaflex**
arenaflex is a dynamic and forward-thinking company that empowers businesses and healthcare organizations to streamline their operations and improve efficiency. Our cutting-edge automation tools have revolutionized the way our clients manage their data, and we're committed to delivering exceptional solutions that meet their evolving needs. As a Virtual Data Entry & Admin Support Specialist, you'll be part of a talented team that shares your passion for precision, innovation, and customer satisfaction.
**Key Responsibilities**
As a Virtual Data Entry & Admin Support Specialist, you'll be responsible for:
* Inputting and managing large volumes of customer, billing, and project data using internal dashboards and spreadsheets
* Performing regular data audits to catch duplicates, inconsistencies, or outdated information
* Cross-checking multiple sources to ensure data accuracy before submission
* Creating and updating documentation, templates, and simple reports for team leads
* Maintaining cloud-based file systems and tracking key document updates
* Responding to internal requests for data updates or information clarification
* Occasionally supporting onboarding tasks, internal process checklists, or light CRM maintenance
**Requirements**
To succeed in this role, you'll need:
* 4+ years of experience in data entry, admin, or ops coordination (remote preferred)
* Comfort with Excel/Google Sheets (you don't need to write macros, but formulas shouldn't scare you)
* Highly organized with sharp attention to detail
* Familiarity with digital tools like Slack, Zoom, Notion, and Trello
* Ability to work independently, stay focused, and meet recurring weekly deadlines
* Clear written communication, especially when summarizing data updates or status checks
* Quiet work environment and your own laptop/desktop with stable internet
**Bonus Points For**
* Experience with database software or CRMs like Salesforce, HubSpot, or Airtable
* Knowledge of HIPAA, PIPEDA, or handling sensitive personal data
* Bilingual (especially French-English) for Canadian applicants (not required, but valued)
* Prior remote team collaboration experience across time zones
**Perks & Benefits**
As a Virtual Data Entry & Admin Support Specialist at arenaflex, you'll enjoy:
* Fully remote work from anywhere in the U.S. or Canada
* Flexible daytime scheduling (core overlap hours required)
* Contract-to-hire potential after 90 days based on performance
* Paid online training modules + documentation toolkit provided
* Tech reimbursement after 30 days
* Performance-based quarterly bonus opportunities
* Long-term stability with minimal meetings and no micromanagement
* Clear growth path into quality assurance, data analyst assistant, or team lead roles
**Why This Role Might Be Right for You**
If you're a detail-oriented and organized professional with a passion for data entry and administrative support, this role might be the perfect fit for you. You'll have the opportunity to work with a talented team, enjoy flexible scheduling, and contribute to the success of a leading SaaS company. If you're based in the U.S. or Canada, know your way around a spreadsheet, and are looking for solid mid-level remote work, this one's a strong fit.
**Hiring Process**
arenaflex is hiring across the U.S. and Canada now, with the next cohort starting mid-August. Interviews will be scheduled on a rolling basis, so secure your slot while applications are open.
**Apply Now**
Ready to take your career to the next level? Apply now to join arenaflex as a Virtual Data Entry & Admin Support Specialist.