Note: The job is a remote job and is open to candidates in USA. Clarion Events North America is one of the fastest-growing event companies in the United States, specializing in managing and producing diverse trade and consumer events. They are seeking a detail-oriented Email Operations Coordinator to ensure the smooth execution of email deployments and maintain communication with internal teams and external customers during a short-term maternity leave.
Responsibilities
- Own day-to-day execution of scheduled third‑party emails and newsletters, working proactively against the media email calendar
- Pull and prepare the approved list segments based on the defined criteria and send the requirements
- Prepare, test, and deploy emails with a high level of accuracy and attention to detail
- Perform thorough QA checks to ensure content, links, lists, and send details are correct prior to deployment
- Serve as the primary point of contact for internal teams and external customers related to scheduled email sends
- Coordinate assets, approvals, audience details, and timing across marketing, sales, editorial, and other stakeholders
- Communicate clearly and early if timelines, approvals, or assets are at risk
- Confirm audience requirements and segmentation details before each send, and ensure the correct lists are applied
- Maintain clear tracking of scheduled, approved, and deployed emails
- Follow established processes, templates, and standards to ensure consistency and reliability
- Flag potential conflicts, gaps, or risks in the calendar early and help identify solutions
Skills
- 1–3 years of experience executing email deployments
- Basic HTML experience for email (comfortable making light edits or troubleshooting issues)
- Familiarity with email platforms and testing workflows
- Strong attention to detail and ability to manage multiple deadlines simultaneously
- Comfortable working with calendars, checklists, timelines, and approvals
- Clear, confident communicator who works well with both internal teammates and external customers
- Highly organized, reliable, and accountable – someone others trust to follow through
Benefits
- Work-life balance – we are flexible with you to allow you to be at your best on the job
- Leading by example and taking full responsibility for ideas, actions and problem solving
- Ensuring our employees have all the necessary tools to effectively perform their job
- Constantly identifying training needs to grow and develop our employees
- Failing forward faster – try new things, fail & learn, repeat!
Company Overview
Based in Shelton, CT, Clarion Events North America is one of the fastest growing and more diverse event organizers in the United States. It was founded in 1995, and is headquartered in Kennesaw, Georgia, USA, with a workforce of 201-500 employees. Its website is http://www.urban-expo.com.