[Remote] Day Coordinator - Independent Contractor - Part-Time

Note: The job is a remote job and is open to candidates in USA. SoundCheck Mag is a dynamic music media brand focused on capturing the essence of concerts and artist culture through photography-driven content. The Day Coordinator role is an independent contractor position responsible for managing day-to-day operations, including communications, task tracking, content uploads, and contractor coordination to support the creative and editorial team.

Responsibilities

• Monitor and triage the SoundCheck press inbox daily
• Flag urgent items and route messages to the right team member
• Draft or send templated responses using approved messaging
• Keep the inbox organized using labels, folders, and archiving protocols
• Review the Asana Command Center daily and flag overdue or unassigned tasks
• Send follow-up reminders to contractors and contributors on outstanding deliverables
• Log new tasks as directed by leadership and update statuses as work is completed
• Send a weekly editorial status summary every Monday
• Upload approved articles and photo galleries to the SoundCheck Mag website
• Apply proper formatting, tags, categories, and other fields, as consulted by SOP guidelines
• Confirm all links, images, and layout elements are correct before publishing
• Upload pre-edited video content on schedule with proper titles, descriptions, tags, and thumbnails
• Organize videos into playlists and schedule publish dates as directed
• Publish community posts to support content drops
• Flag notable comments or engagement to leadership
• Attend designated internal and external calls as directed
• Take detailed, organized notes in real time
• Distribute clean follow-up summaries — including key decisions, action items, and deadlines — within 24 hours
• Track and follow up on outstanding W-9s and contractor agreements
• Send templated onboarding communications to new contractors
• Flag missing documentation to leadership before deadlines

Skills

• Highly organized, reliable, and proactive — you do what you say and communicate when you can't
• Familiar with YouTube Studio — uploads, metadata, thumbnails, playlists
• Clear, professional written communication
• Strong note-taking and ability to turn a call into a clean summary
• Quick learner on new tools — Asana, Wix Studio, Google Workspace
• Comfortable managing your own time across non-sequential work blocks
• Thrives in a fast-moving creative environment where no two days are identical
• Genuine interest in music, media, or creative industries is a plus
• Detroit/Metro-Detroit local highly preferred — fully remote, occasional in-person possible

Company Overview