Munger, Tolles & Olson LLP is seeking a Practice Assistant to join their dynamic team. This role involves performing diverse legal and administrative tasks to support attorneys and the Administrative Specialist Department, while prioritizing customer service and contributing to the success of the firm.
Responsibilities
- Perform diverse legal and administrative tasks to support our attorneys and the Administrative Specialist (AST) Department
- Maintain a broad understanding of our Firm’s practice areas and a specialized knowledge of your assigned attorneys’ practice areas and clients
- Prioritize delivering a high level of personalized customer service to assigned attorneys
- Support the AST Department in administrative tasks and provide guidance to team members
- Produce excellent work to contribute to the success of the Firm
- Provide Guidance on Software-related instructions and Administrative Processes
- Participate in training of software relating to AST processes
- Process Expense Reports
- Coordinate Payment of Invoices
- Handle shipping and couriers
- Manage Calendar
- Prepare for Meetings
- Answer Phones, Manage Email & Mail
- Complete New Matter Intake
- Manage Conflicts of Interest
- Field Client Inquiries
- Manage Electronic Files
- Maintain Hardcopy Files
- Manage Records Retention
- Reconcile time entries with Client requirements
- Prepare and Deliver Final Bills
- Research Client/Matter Statistics
- Manage Reservations
- Prepare for Trip
- Notify of Changes
- Maintain Confidentiality
- Participate in Projects
- Complete other duties as assigned
- Redline documents
- Prepare Documents
- Manage Pleading and Discovery Clips
- Coordinate Outside Services
- Trial Assistance
- Redline documents
- Research
- Assist in Closing Activities
Skills
- Prior Administrative Specialist or assistant experience in legal field required
- Strong analytical and problem-solving skills with attention to detail
- The ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results
- Produce accurate work while meeting time-sensitive deadlines
- Strong communication, interpersonal skills, teamwork, attention to detail and customer service skills
- Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm
- Excellent computer skills
- Evolving knowledge of support processes, procedures and technologies required by the legal/administrative support profession and the Firm's practice areas/groups
- Available 37.5 hours a week, with occasional opportunity for overtime
- Ability to quickly respond to constantly changing instructions and prioritize accordingly, to maintain high-level of service to supported attorneys
- Ability to manage workload and proactively identify required tasks, take ownership of projects and complete assignments in a timely fashion
- Bachelor's degree with interest in pursuing law school or graduate school preferred
- Working knowledge of time tracking/billing applications preferred
Benefits
Company Overview
Munger, Tolles & Olson LLP is a full-service law firm. It was founded in 1962, and is headquartered in Los Angeles, California, USA, with a workforce of 201-500 employees. Its website is http://www.mto.com.