Personal Assistant to the CEO
Location: Remote, India
Overlap Required: Minimum 6 hours with US time zones
Compensation: $1,000 – $2,000/month (based on experience and interview process)
About the role
We are looking for a sharp, highly organized, and proactive Personal Assistant to support our CEO/Founder. This is a senior-level PA role — you will be a trusted right hand to the CEO, managing a fast-moving schedule and handling sensitive matters with discretion and sound judgment. You must be comfortable operating in a startup environment where priorities shift very quickly, things move really fast, and you are expected to figure things out with minimal hand-holding. Experience supporting a founder or CEO at a startup is a strong plus.
What you'll do
Own the CEO's calendar and inbox end-to-end: scheduling, prioritizing, and protecting time across multiple time zones
Manage complex, multi-leg travel arrangements including flights, hotels, visas, ground transportation, and itineraries
Triage and manage communications on behalf of the CEO: emails, follow-ups, and coordination with internal and external stakeholders
Conduct time-sensitive research and deliver clear, well-structured, actionable briefs
Manage purchases, deliveries, returns, and day-to-day logistical tasks with full ownership
Coordinate delivery of gifts, documents, and packages as directed
Troubleshoot urgent and last-minute issues in real time, often with little context - and resolve them
Anticipate needs, flag gaps, and take initiative on tasks before being asked
Handle all confidential and sensitive information with the highest level of discretion
What we're looking for
5+ years of experience as a Personal Assistant or Executive Assistant - preferably supporting a founder or CEO at a startup
Proven track record of working independently in a fast-paced, high-ambiguity environment
Exceptional organizational skills and a strong bias for follow-through - nothing falls through the cracks
Strong written and verbal communication skills in English
Highly responsive, resourceful and reliable - able to be available and effective during at least 6 hours of overlap with US time zones
Experience managing travel logistics, vendor coordination, and personal tasks for a senior executive
Comfortable with shifting priorities, incomplete information, and last-minute changes — this is a startup, not a corporation
High level of emotional intelligence and discretion when dealing with sensitive matters
Tech-savvy: proficient with tools like Google Workspace, Slack, Notion, or similar
What sets you apart
You've worked closely with a founder or CEO at a startup and understand the fast pace and unpredictability that comes with it
You take ownership - if something needs to get done, you figure it out
You don't wait to be told - you anticipate, act, and communicate proactively
You thrive in ambiguity and treat every problem as yours to solve