Office Operations & Administrative Coordinator - Hybrid/Bellevue, WA

Brook Health delivers personalized care for chronic conditions through AI and mobile tools. The Office Operations & Administrative Coordinator will ensure smooth office operations in Bellevue, WA, while supporting employee engagement and leadership coordination across locations.

Responsibilities

• Manage day-to-day needs for the Bellevue office, including supplies, ordering snacks and weekly lunches, vendor coordination, space upkeep, and overall office experience
• Coordinate in-office activities, team events, and engagement moments, while helping ensure consistency in employee experience across Brook locations
• Partner with teams in other Brook offices to align on office operations, engagement activities, and shared practices
• Support scheduling, meeting coordination, and logistics for leadership team members
• Coordinate internal meetings, leadership sessions, and office events, including logistics and on-site support
• Serve as the point of contact for office vendors, building management, and service providers
• Provide general administrative support, including document preparation and expense coordination
• Ensure clear communication on logistics and deadlines; follow through on tasks to completion

Skills

• Strong organizational skills with the ability to manage multiple priorities
• High attention to detail and reliability in execution
• Clear, professional communication style
• Ability to coordinate across teams and locations
• Ability to create a welcoming, organized, and engaging office environment
• Strong judgment on prioritization and handling sensitive information
• Curiosity with AI including Claude and other AI tools
• Experience in an office coordinator, office manager, or administrative role
• Experience supporting multiple leaders or a leadership team
• Experience coordinating events or employee engagement activities
• Experience working across multiple locations or teams
• Experience in a high-growth or fast-paced environment
• Experience working with tools including Notion, Zoom, Slack, Google Drive and/or Microsoft Office

Benefits

• Brook pays 100% of premiums for full-time employees and their child or children for Medical, Dental, and Vision coverage.
• Brook contributes 50% of premiums for coverage of a spouse or domestic partner.
• Employees who enroll in our HSA-eligible medical plan receive a Brook-funded contribution to help cover medical expenses such as deductibles, prescriptions, and office visits.
• Brook provides a concierge service to help employees and their families manage healthcare needs like claims, referrals, and care coordination.
• Employees have access to free therapy sessions through Spring Health, providing confidential, professional support when it’s needed most.
• Our PTO program is truly flexible — no accruals and no preset limits.
• Brook provides Short-Term and Long-Term Disability insurance to all full-time employees, helping replace income during an illness or injury.
• Brook provides company-paid life insurance equal to one times salary, up to a set maximum.
• All employees (full-time and part-time) are automatically enrolled in our 401(k) plan.
• Brook helps employees build financial resilience by supporting contributions to an emergency savings account.
• When you refer a candidate who is hired, you’ll receive a referral bonus.

Company Overview