Polsinelli is a law firm dedicated to fostering a creative and professional environment for its team members. The New Business Intake Coordinator is responsible for maintaining daily workflow, running conflict checks, and providing exceptional customer service while ensuring high accuracy and confidentiality.
Responsibilities
- Complete detailed conflict of interest reports including necessary research in outside databases such as Dunn & Bradstreet, Secretary of State sites, company websites, and Google
- Review of matter information including engagement letters and rerunning of search logs that are expired
- Notify attorneys of issues for matter opening process
- Communicate with legal administrative assistants/attorneys with regards to questions on the status of requests, how to list parties, how to update requests, etc
- Assist with projects as needed and other duties as assigned
- Maintain client and employee confidence; protect operations by safeguarding confidential information
- Consult the NBI Reference Manual for proper procedures and information
Skills
- 1–2 years of NBI or conflicts experience required
- Proficiency in Microsoft Office applications and the use of online databases and resources (e.g., Dunn & Bradstreet and Secretary of State websites)
- Proficiency in computerized conflicts and workflow software
- Excellent analytical and research skills
- Ability to compile, review, determine, and clearly communicate conflicts issues
- Sound judgment in determining when assistance is needed in communicating with attorneys and legal assistants
- Ability to work overtime on a regular basis as needed
- Prior legal industry new business intake or conflicts experience preferred
- Bachelor's degree preferred, or an equivalent combination of education and experience
Benefits
- Paid time off
- Sick time off
- A referral program
- Medical insurance and benefits
- Dental insurance
- Vision insurance
- Life insurance
- AD&D insurance
- ID Theft insurance
- Long-term disability benefits
- Short-term disability benefits
- Parking/Transit reimbursement (varies depending on location)
- 401(k) benefits
- Employee assistance benefits
Company Overview
Polsinelli is an Am Law 100 firm with more than 1,000 attorneys in 22 offices. It was founded in 1972, and is headquartered in Kansas City, Missouri, USA, with a workforce of 1001-5000 employees. Its website is http://www.polsinelli.com/.Company H1B Sponsorship
Polsinelli has a track record of offering H1B sponsorships, with 1 in 2026, 3 in 2025, 6 in 2023, 1 in 2021, 4 in 2020. Please note that this does not guarantee sponsorship for this specific role.