Manager, Grants and Compliance

Position Title: Manager, Grants and Compliance

Reports to: Director, Grants and Compliance

Team: Grants and Compliance

Salary Range: $72,000 – $80,000 and commensurate with experience 

Location: Washington, D.C. or Remote 

FLSA Status: Exempt 

Employee Classification: Full-time

Union Status: Bargaining Unit Member

NASTAD Position Level and Job Family: Manager, Program/Operations Technical Specialists

Work Requirements: This position offers flexibility for in-person, remote, or hybrid work arrangements in Washington, D.C., while adhering to Eastern Time (ET) hours. Occasional travel may be necessary as needed.

About NASTAD

NASTAD is a leading non-partisan, non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health systems and leveraging community partnerships. Our vision is a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics.

NASTAD represents public health officials in all 50 U.S. states, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, seven local jurisdictions, and the U.S. Pacific Island jurisdictions. 

Position Summary

This role is essential to the Operations Team. The Manager, Grants and Compliance, will help NASTAD advance its vision of a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics by ensuring organizational compliance with federal and corporate awards. By reviewing and processing procurement and contract requests and supporting the full lifecycle of subawards, from fiscal analysis to subrecipient monitoring, the Manager will help safeguard NASTAD by reducing risk and supporting strong governance.

Essential Duties

• Ensure assigned grants, cooperative agreements, contract awards, and procurement are fully compliant with federal grant regulations, such as 2 CFR Part 200.
• Own cross-collaboration among Program and Finance staff to ensure the closeout requirements of awards are met.
• Process internal procurement, contracts and subaward requests utilizing NASTAD’s online procurement/contracts system (Salesforce).
• Ensure compliance with NASTAD internal policies, in the end-to-end management of subawards, from fiscal analysis to subrecipient monitoring.
• Provide analysis and propose revisions on a variety of types of contracts.
• Stay current on regulatory updates.
• Contribute to organizational learning and training efforts for internal and external stakeholders.
• Collaborate with the Grants & Compliance and Program team members on risk-based subrecipient monitoring in accordance with 2 CFR § 200.331(d), including desk reviews, site visits, and oversight of Corrective Action Plans (CAPs).
• Review and analyze financial documentation to assess allowability, budget alignment, and potential financial risk.
• Provide technical assistance and support to subrecipients and staff related to compliance requirements, desk review processes, and subaward agreement terms and conditions throughout the subaward cycle.
• Track monitoring activities, compliance issues, and Corrective Action Plans (CAPs) progress to ensure timely resolution.
• Identify, document, and escalate compliance or financial risks as appropriate.
• Ensure compliance and internal audit readiness through the maintenance of accurate records and documentation.
• Proactively contribute to continuous improvement of grants and compliance processes, tools, and internal controls.
• Provide documentation or analysis for responding to audit matters.
• Complete other duties and special projects as assigned.  

Skills/Knowledge/Abilities

• Quantitative and Qualitative Analytical skills
• Ability to manage multiple priorities and competing deadlines in a fast-paced environment  
• In-depth knowledge of 2 CFR Part 200
• Strong Customer Service skills
• Ability to simplify and convey complex compliance and financial information
• Ability to work both independently and collaboratively
• Training and Facilitation skills

Experience/Education 

• Bachelor’s degree or higher or any equivalent combination of training, education, and experience that demonstrates the candidate’s ability to perform the position’s duties. Advanced degree (e.g., MBA or CPA) is a plus.
• At least 4 years progressively responsible for the management of funding awards, contracts and subawards, including the associated contracts, subawards and risk based subrecipients monitoring from those funding awards.  
• At least 4 years of experience utilizing financial methods, procedures, and practices to assess the financial stability of subrecipients of federal funding as well as providing guidance and capacity building assistance in collaboration with cross functional internal teams. 
• At least 2 years of experience working with cross-functional internal teams.  
• At least 2 years of experience using grants or procurement management systems. 
• Significant experience reviewing federal grant regulations and requirements and interpreting those requirements for internal and external stakeholders.
• Salesforce experience is a plus.

NASTAD Competencies 

• Leadership – Integrates in their work and at the team level a strategic vision and critical analysis that optimizes success for projects, staff, and organizational priorities as applicable.
• Communications – Strategically communicates internally and externally in a transparent, concise, respectful, and trauma-informed manner; simplifies complicated concepts and communicates them regardless of the situation or audience.
• Teamwork –Proactively contributes toward the completion of team tasks and team building. Champions a collaborative and supportive organizational team culture.
• Reliability and Adaptability –Takes ownership of own objectives and performance. Independently completes tasks in a timely and consistent manner. Adapts to, and integrates in own tasks, changes in work environment, priorities, and organizational needs.
• Problem-solving and analytical thinking – Takes a solutions-focused approach to problem-solving identifies a problem, finds the root cause, and structures logical solutions. Able to solve problems by analyzing situations and applying critical thinking to resolve them.

• Full-time, 40 hours/week role.
• Willing to travel as needed, up to 30%
• Remote work is possible.
• Interest in working with a national HIV/AIDS and viral hepatitis public health organization and with the communities most impacted by these epidemics.

We are an Equal Opportunity Employer, and we comply with all applicable federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, or protected veteran status.