Human Resources (HR) Associate

The Immigrant and Refugee Community Organization (IRCO) is seeking a Human Resources (HR) Associate to support the HR department in various administrative tasks and employee relations. This role involves managing the onboarding process, maintaining employee records, and ensuring compliance with employment laws while serving as a liaison between HR, managers, and employees.

Responsibilities

• Review and process all employee status updates via payroll actions in human resource information system (HRIS), Paylocity. This includes, but limited to calculation of FTE and salaries, submitting approvals, and identifying errors to correct as needed
• Assist managers with recruitment, interviewing, and hiring as needed
• Conducts and assists with new hire orientation in collaboration with the Training Coordinator
• Maintains accurate and up-to-date human resource files, records, and documentation
• Provide onboarding assistance to train and guide new staff to complete onboarding tasks in Paylocity
• Serve as a primary liaison for all new hires throughout the onboarding process for the organization to ensure smooth candidate experience
• Handles HR inquiries from applicants and employees related to standard policies, benefits, hiring processes and refer complex questions to appropriate level HR staff or management
• Manage and initiate organization-wide new hire onboarding process. Tasks include but not limited to creating, updating, and maintaining employee records, process employee background checks, and setting up employee electronic files
• Assist employees with access to HRIS system to complete a timesheet
• Work with IT to assist with new employee account creation and follow up with hiring managers to ensure email address and temporary passwords are ready for new hire’s first day
• Connect with new recruits and ensure accurate completion of required onboarding documents including, but not limited to agreements, I-9s, W-4s, etc
• Conducts and assists with new hire orientation in collaboration with the Training Coordinator
• Review and verify employee immigration and employment documents to ensure compliance with U.S. work authorization laws. Such as visas, Employment Authorization Documents (EADs), permanent resident cards, and passports to confirm validity, eligibility and expiration dates, interpreting different categories (e.g., H-1B, F-1 OPT, TPS, asylum, etc.) to understand the type and duration of work authorization and ensuring the I-9 compliance including proper completion, document verification, and timely re-verification when required
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately to ensure accuracy and comply with applicable laws and policies
• Maintains the integrity and confidentiality of human resource files and records
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc. refer to more complex questions to appropriate level HR staff or management
• Collaborate with other HR Team members including Benefits, Compensation Specialist, Training Coordinator, and Administration Team to assist on specials projects as assigned
• Assists with planning and execution of dedicated events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes
• Assist with Employee Handbook and Onboarding/Offboarding Manual updates
• Performs other duties as assigned

Skills

• Bachelor's degree
• 1-2 years of experience is required
• Excellent organizational ability with attention to detail and accuracy
• Excellent verbal and written communication skills
• Excellent reporting, research, and time management skills
• Excellent communication and interpersonal skills with the ability to manage urgent and sensitive and confidential situations with tact, professionalism, and diplomacy
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll management, HRIS, and similar computer applications
• Basic knowledge of labor laws

Benefits

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community
• 3 to 6 weeks of PTO per year
• 401k match of over 100% on first 5%, immediate vesting
• 3% match for student loans or college savings
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance
• Flexible spending accounts

Company Overview