Controller

Position Title: Controller

Position Location: Remote – work virtually anywhere in the United States

Job Summary

The Controller supports operations by managing firm‐wide financial performance through communicating financial results with the Executive Team / owners / partners, presenting financial forecasting models to the Executive Team / owners / partners, assisting the Executive Team / owners / partners in developing an annual budget; maintaining the annual budget, overseeing AP, AR and payroll functions, procuring and maintaining insurance policies and ensuring compliance with annual insurance audits, working with outside tax accountant when necessary for tax preparation and financial planning and reporting and remitting various taxes including sales & use, property, franchise and federal income taxes.

The Controller will be self-directed on day-to-day work and independently perform most responsibilities. In coordination with the Executive Team, the Controller will lead department initiatives of complex scope and broader programs, and coordinate activities of other personnel. Assists in the development of policies and procedures.

The Controller will communicate and operate in line with organizational goals and values, as well as departmental objectives.

ESSENTIAL FUNCTIONS

Financial Reporting (25%)

• Participate in all phases of the preparation of complete, accurate and timely financial statements and reports for management staff, all internal and external stakeholders, including external auditors and financial institutions
• Prepare and review monthly financial reports for the Executive Team and Management Teams for review and discussion
• Provide any supporting schedules or reconciliations as requested
• Guide financial decisions by applying company policies and procedures to current economic landscape
• Manage the monthly closing process on all aspects of the general ledger (including monthly billing, time recording and reporting and supervision and review of staff and output)
• Coordinate the preparation of reports and schedules to support annual tax filings
• Ensure transactions are recorded, documented, reviewed and supported in accordance with company policies and GAAP
• Ensure the accurate and timely preparation and delivery of all regular and ad hoc management reports

Budgeting / Forecasting (25%)

• Participate in all financial planning matters
• Participate in budget development and administration
• Continuously review accounting and finance processes and procedures to maximize profitability
• Create and maintain a forecast, at a minimum monthly
• Provide analysis of financial performance as compared to budgets and / or forecasts
• Analyze historical data to assist with annual budgeting and monthly forecasting
• Oversee complex analyses such as reviewing company-wide chargeability and expenses and determining the cost structure or profitability of a department / project, break-even analysis, overhead rate review, fee structure review
• Review total Company budgets and all major capital expenditures and establish a profit plan / capital plan method and guideline with preparation based on management input

General Accounting (20%)

• Develop, implement and maintain financial controls and guidelines, policies and procedures
• Develop and support short and long-term operational strategies
• Ensure sales and use tax compliance
• Manage the external audit process / coordinate with outside auditors, accountants and legal for both financial and tax reporting
• Manage the maintenance and reconciliation of a variety of ledgers for multiple entities, review and correct accounting transactions to ensure accurate recording, balancing and classification of income and expenditures to proper accounts in accordance with GAAP
• Oversee reconciliation of intercompany transactions monthly
• Review and verify the reconciliation of bank statements, fixed assets, accounts payable and receivables, payroll accruals and functions, prepaid assets and accrued expenses on a monthly basis. Oversee continuous audit and reconciliation procedures to ensure the validity of balance sheet accounts.
• Advise and counsel Management on accounting, financial and business matters affecting the operation and / or direction of the Company
• Plan and direct accounting department activities and review accounting reports to ensure accuracy, timeliness and usefulness of resulting information
• Perform complex analyses such as reviewing company-wide chargeability and expenses and determining the cost structure or profitability of a department / project, break-even analysis, overhead / G&A rate review, fee structure review

Leadership / Staff Management (15%)

• Provide technical assistance and training to accounting staff
• Recruit, select, develop and train a competent staff to achieve department / company goals and objectives
• Ensure prompt and accurate responses to all client, vendor, owner or staff inquiries
• Mentor associates and assist with training and development to create a learning and growing environment
• Provide feedback to staff via Performance Appraisals and make recommendations to Management for staffing changes, promotions, salary adjustments, bonuses

Organizational Development and Continuous Improvement of Policies and Procedures (15%)

• Support upgrade to Deltek VantagePoint
• Responsible for the development and implementation of policies and procedures related to the activities of the accounting department; recommend changes in accounting systems and procedures
• Contribute to organizational training and standards development
• Oversee strategic planning for the accounting department
• Oversee establishment and implementation of short- and long-range departmental goals, objectives, policies and operating procedures
• Maintain operational and internal controls over accounting operations
• Develop processes and business partner relationships with internal and external groups that will improve the flow of financial information within the company

Completion of Assigned Tasks and Deliverables on Time and on Budget

Other Related Duties as Assigned

POSITION REQUIREMENTS (ADVANCED LEVEL FOR ALL THE FOLLOWING)

• Working knowledge of general accounting / finance body of knowledge
• Knowledge of GAAP and their application to a variety of accounting transactions and problems
• Construction industry Controller experience required, including experience with project-based accounting, job cost reporting, WIP, and revenue recognition; general contractor or MEP contractor background preferred.
• Working knowledge of relevant local, state and federal laws required
• Knowledge of financial research and report preparation methods and techniques as well as the ability to prepare a variety of complex financial statements, reports and analyses
• Must possess strong accounts payable and receivable knowledge to function independently and collaboratively with co-workers
• Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to maintain high standards of confidentiality and honesty
• Ability to analyze complex, identify problems, evaluate alternatives and implement effective solutions
• Ability to accurately prepare and maintain records, files and reports
• Ability to work under pressure and meet close deadlines
• Ability to effectively plan and delegate the work of others
• Organizational skills, with the ability to manage multiple tasks simultaneously

PHYSICAL DEMANDS

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through office, facility and other environments
• On occasion the employee may move equipment weighing up to 25 pounds

TRAVEL / RELOCATION REQUIREMENTS

• Up to 5%, this may include travel to any or all 50 US states
• Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position.
• Travel may involve transportation by car or plane depending on the destination and nature of the business need.
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc

EDUCATION / EXPERIENCE

• Bachelor’s degree from an accredited college or university with major course work in accounting or finance
• CPA required

PLUS

• Minimum of 13 years of experience possessing high degree of leadership, team building and motivational skills with experience at the management accounting level at an engineering firm or similar industry using any ERP system (Deltek VantagePoint a plus).

BENEFITS

Smart Tech Contracting offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!

NOTICE TO THIRD PARTY AGENCIES:

STC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.