Position Overview
We are looking for a highly organized and detail-oriented Contract Administrator to support the execution of contracts across Calian’s Business Units. In this role, you will act as a key link between field personnel, Contract Managers, and internal teams, ensuring the accuracy, compliance, and timeliness of all contract-related processes.
This is a dynamic role suited for someone who thrives in a fast-paced environment, can manage multiple priorities independently, and takes a proactive approach to problem-solving. You will play a critical role in supporting operational success while building strong relationships across teams and with external stakeholders.
Responsibilities
- Provide administrative support to the Contract Manager, including reporting, data analysis, and support to the direct workforce when required
- Provide second-line administrative support to employees and independent contractors, responding to inquiries and escalating issues as appropriate
- Guide employees on Calian policies, procedures, and internal controls, including support with timesheets, invoices, and expense claims
- Review customer contract documentation against RFP and proposal materials to identify discrepancies and ensure compliance
- Identify and track key contract requirements, including financial parameters, working conditions, and reporting obligations
- Prepare and manage internal contract documentation, obtain required approvals, and ensure accuracy of all records
- Maintain system data and ensure timely submission and approval of timesheets, invoices, and expense claims in alignment with contract terms
- Track security clearances and monitor contract timelines, ensuring renewals or closures are completed appropriately
- Act as a liaison between field personnel and internal teams including Finance, Human Resources, and Payroll
- Support month-end activities, including accrual reporting to support accurate revenue recognition
- Maintain up-to-date documentation of processes, procedures, and contract files in appropriate systems and directories
- Contribute to process improvement initiatives by identifying opportunities to enhance efficiency and effectiveness
- Provide backup support to team members and assist during high-volume periods to ensure deadlines are met
- Support coordination activities related to psychological assessment contracts when applicable, ensuring timelines and deliverables are met
Qualifications
- College diploma or university degree in Human Resources, Business Administration, or equivalent experience
- Minimum of 2 years’ experience in an administrative or customer service role
- Experience working with SAP or similar digital tools is an asset
- Intermediate proficiency in Microsoft Excel and Word
- Experience with government contracts or knowledge of related policies is an asset
- Full fluency in French is required; bilingualism is an asset
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities effectively in a fast-paced environment
- Strong analytical and problem-solving skills
- Self-motivated with a proactive and accountable approach to work
- Ability to remain composed under pressure while maintaining professionalism
- Excellent written and verbal communication skills with the ability to collaborate across all levels
Additional Requirements
- Ability to work independently with minimal supervision
- Strong adaptability to changing priorities, processes, and systems
- Positive and professional mindset in a dynamic work environment
- Working knowledge of applicable labour legislation to identify and escalate issues when needed
Compensation
$50,000 - $55,000
Position Type
We have 1 available position.
Job Title: Contract Administrator
Requisition Number: 2314
Date: April 01, 2026
Location 1: Ottawa, ON
Remote: Yes
Business Unit: Corporate
Department: Human Resources
Job Type: Full-time
#LI-RL1#
#SF#