Budget Specialist, Clinical Research

Probity Medical Research Inc. (PMR) is an administrative support company that partners with clinical research sites and pharmaceutical companies to provide essential administrative services for clinical research trials. The Budget Specialist plays a critical role in supporting the financial and operational success of clinical research activities by developing, reviewing, and negotiating clinical trial budgets.

Responsibilities

• Review, negotiate, and finalize initial study budgets and amendments to ensure financial feasibility, compliance, and adherence to timelines
• Communicate with sponsors, external budget contacts, and sites to negotiate optimal study budgets
• Maintain a high degree of organizational skills to ensure smooth and efficient daily budget operations
• Apply strong negotiating skills to secure favorable study budget allocations
• Review sponsor budget templates and ensure alignment with internal cost standards and regulatory requirements
• Ensure all applicable study-related costs are accurately captured during the budget negotiation process
• Coordinate with Contracts team to ensure budgets alignment where applicable
• Review and monitor active sites and upcoming projects in team KPI tracker
• Update KPI tracker to ensure accuracy and workload visibility
• Coordinate with Contracts team to ensure budgets alignment where applicable
• Prioritize workload based on site activation timelines and project volume; collaborate with internal teams to ensure timely budget delivery and study startup
• Serve as a key point of contact for internal and external inquiries related to assigned study budgets
• Manage and respond to email communications promptly to support ongoing study operations and budget accuracy
• Reassess priorities regularly to meet the evolving demands of budget negotiations and site activations
• Assist the Budgets Team Lead in identifying and implementing process improvements to enhance efficiency and consistency
• Support onboarding and training of new team members to ensure understanding of budget processes and tools
• Perform other duties as assigned to contribute to the overall success of the organization’s payment and budget processes

Skills

• A bachelor's degree or college diploma in Clinical Research, Health or Life Science or a related field
• A minimum of 1 year as an on-site clinical research coordinator or clinical research assistant or 2 or more years of on-site clinical research administration experience
• Highly Proficient Microsoft Office Suite Knowledge (Excel)
• Proven ability to manage multiple projects at once
• A high level of critical and logical thinking, analysis, and/or reasoning
• Experience working on or negotiating study budgets would be an asset
• Experience with DocuSign and PDF software

Benefits

• Competitive wages
• Healthcare benefits

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