Administrative Assistant, Partnership Marketing

USTA National Campus is the national governing body for tennis in the United States, focused on promoting and developing the sport. They are seeking a Partnership Marketing Administrative Assistant responsible for administrative tasks, managing executive calendars, and supporting the Partnership Marketing Department during the US Open period.

Responsibilities

• Manage executive calendars and meeting requests
• Manage executive expense accounts and book executive travel
• Assist with tracking and updating the US Open sponsor ticket inventory and corporate assignments
• Assist with the review and updating of Sponsor Per Contract and Purchase account records, and coordinate per contract mailings with the Ticket Office
• Process and track sponsor per session ticket purchase requests and provide receipts for reconciliation
• Perform general administrative duties, including but not limited to coordination of mailings, photocopying, emailing, and filing
• Coordinate tournament and holiday gifting programs to business clients; project schedule, work with Merchandise group to source gift options, update gift list, packaging, and shipping details
• Maintain an updated contact database
• Maintain staff attendance records and distribute staff weekly schedules
• Coordinate department meetings and agendas
• Support special event planning and logistics, including an annual Partner Briefing and Partner Reception
• Other duties as assigned

Skills

• Associate's degree from an accredited college or university or equivalent
• Demonstrated strong work ethic, positive attitude, and professional client-facing demeanor
• Excellent organizational and time-management skills
• Excellent written and verbal communication skills
• Must have the capability to remain calm and focused in a high-pressure, fast-paced environment (US Open)
• Must be available to work from the USTA National Tennis Center, Queens, NY, for the duration of the US Open (currently 3 weeks)
• This position is designated as 'hybrid/flex' and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to time
• Customer-facing experience preferred
• Familiarity with Ticketing systems preferred (e.g., Archtics)
• Proficiency with Google Suite, Excel, PowerPoint, and Adobe Suite preferred

Benefits

• Medical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insurance
• Generous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess
• 401(k) with employer matching (up to 6.5%), promotional and growth opportunities, and Learning and Development programs to learn on the job
• Resources for overall well-being, including mental health and meditation benefits
• A personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun events

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