Administrative Assistant

The Henry L. Stimson Center is a nonpartisan global security think tank located in Washington, DC, seeking an Administrative Assistant to support the Executive Office. This role involves managing calendars, scheduling meetings, and performing various administrative tasks to ensure the smooth operation of the office.

Responsibilities

• Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office
• Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed
• Assist with preparation and formatting of agendas, correspondence, and reports
• Support administrative coordination for Board of Directors events
• Track and submit monthly expense reports
• Maintain organized electronic and physical files and records; and
• Perform other administrative duties as may be required

Skills

• Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly
• Meticulous organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently
• Ability to follow instructions and the capacity to self-manage
• Ability to work both independently and with a team successfully
• An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly
• Strong verbal and written communication skills
• Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community
• Accountability, professionalism, and commitment to excellence
• Maintains discretion
• Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research
• Prior administrative or office support experience, preferably in a nonprofit environment

Benefits

• 15 Vacation Days
• 10 Sick Days
• 13 Paid Holidays
• Medical, Dental, and Vision Insurance
• Retirement Match
• Long-Term and Short-Term Disability Insurance
• Accidental Death and Dismemberment Insurance
• Life Insurance
• Flexible Spending Plan
• Commuting
• Wellness
• Education Benefits
• Parental Leave
• Bereavement Leave

Company Overview