Administrative Assistant

Spencer Fane LLP is a law firm seeking an Administrative Assistant to provide administrative and project support to attorneys and paralegals. The role requires excellent organizational skills and the ability to manage multiple tasks in a dynamic environment.

Responsibilities

• Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient
• Assists with coordinating incoming and outgoing communications (including telephone, e-mail and fax)
• Communicates timely with clients in a professional manner with discretion and confidentiality
• Proactively manages busy calendars, including frequent court appearances and filing deadlines
• Handles expense reporting, time entry, reimbursements, invoice payments, check requests and prebills
• Responsible for printing, scanning and mailing documents
• Maintains accurate electronic filing and organizational systems with the highest regard for ease of use and timely retrieval of documents
• Responsible for opening new matters, filing new cases, summons, dismissals and satisfactions, and communicating court results
• Independently uses sound judgment and initiative to successfully execute against established deadlines
• Assist paralegal with other client/matter related tasks
• Other duties and projects as assigned

Skills

• High School Diploma
• Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders
• Excellent oral and written communication skills
• Excellent organizational abilities
• Strong attention to detail and problem-solving skills
• Advanced skills with Microsoft Office required, including Excel, Word, and Outlook
• Notary Certificate
• Experience in fast-paced office setting
• Experience in law firm or legal department
• Adobe experience

Benefits

• Medical
• Vision
• Dental
• PTO
• 401k
• Life
• Disability

Company Overview