Accounts Payable Clerk

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services. The Accounts Payable Clerk is responsible for ensuring the accurate recording of all authorized expenditures and timely processing of invoices and payments to support the organization’s operations.

Responsibilities

• Receive all accounts payable invoices and expense reports and distribute for authorization
• Review approved invoices and expense reports for accuracy and code to relevant GL account
• Enter and post all approved invoices and expense reports into the Accounts Payable Sage module ensuring posting to the correct month/period
• Provide detailed A/P information support for review by CFO prior to payment
• Ensure payments are processed three (3) days prior to due date
• Prepare CRA and WCB remittances ensuring payment is completed prior to due date
• Follow up on any opening balances in vendor invoices to ensure no invoices are missing
• Process garnishment payments every pay period in accordance with legal requirements
• Maintain good vendor relationships
• Correctly post all payments received in the CNS bank account using the correct GL/client number and correct month/period in Sage
• Make cash/cheque deposits on a timely basis and record in Sage accurately
• Review bank statements each week to ensure all EFTs have been recorded
• Work with AR Invoicing Coordinator to resolve any variances between invoices and receipts
• Maintain good client relationships
• Support collection of overdue invoices using emails and phone calls

Skills

• A diploma or certificate in accounting, finance, or business administration, or equivalent combination of education and experience
• Strong attention to detail and accuracy
• Strong organizational and time management skills
• Ability to meet deadlines and manage competing priorities
• Strong communication and interpersonal skills
• Ability to work independently with minimal supervision
• Ability to maintain confidentiality
• Strong problem-solving skills
• Experience with Sage accounting software or similar ERP system
• Knowledge of accounts payable and accounts receivable processes
• Understanding of general ledger coding
• Proficiency in Microsoft Office Suite, particularly Excel
• Knowledge of CRA and WCB remittance requirements considered an asset

Benefits

• Competitive pay rate
• Health, drug, and dental benefits
• Life and accident insurance
• Annual vacation leave, plus up to 3 paid personal days per year
• 10 paid Sick Days per year
• Paid Federal Holidays
• Commissionaires Retirement Savings Program (RRSP/TFSA matching)
• Free uniforms and equipment (if applicable)
• High-quality, formal, and paid on-the-job training
• Annual paid loyalty award
• Education assistance funds and family scholarship programs
• Advancement opportunities within a large, national organisation

Company Overview