San Diego State University is seeking an Academic Classroom Scheduling Coordinator to ensure the efficient use of instructional space for over 30,000 students and 1,700 faculty members. This role involves coordinating class schedules, managing final exams, and collaborating with campus partners to address scheduling conflicts.
Responsibilities
- Plan, organize, and maintain the University’s Schedule of Classes; assign general assignment classrooms; align seat capacity with enrollment demand; and support real-time adjustments during active registration cycles
- Oversee final exam scheduling logistics, manage adjustments and group finals, and collaborate with campus partners to address enrollment shifts and scheduling conflicts
- Coordinate scheduling of campus events, conferences, midterms, orientation programs, and large-scale activities across shared classrooms, auditoriums, and field spaces in accordance with university policies
- Maintain accurate course catalog and section data in the student information system; audit scheduling entries; support CRM and Astra scheduling system updates; and ensure compliance with curriculum approvals
- Apply and enforce classroom scheduling guidelines, interpret university policies, and maintain professional relationships with colleges, departments, and campus service units
- Generate classroom utilization and inventory reports; assist with data maintenance projects; and support training workshops for campus schedulers
Skills
- Fully functional knowledge of and skill in standard office procedures and practices
- Ability to understand and operate in a variety of organizational structures
- Thorough knowledge of English grammar, spelling, and punctuation
- Ability to clearly communicate orally and in writing
- Ability to use and quickly learn new office support technology systems and software packages
- Experience coordinating complex scheduling operations (e.g., academic schedules, events, or multi-stakeholder environments)
- Experience analyzing data and making real-time, data-informed decisions to solve operational issues
- Experience working with enterprise systems (e.g., student information systems, scheduling software, or databases)
- Experience managing multiple priorities and deadlines in a fast-paced, high-volume environment
- Thorough knowledge of internal university policy, procedure, and infrastructure
- Thorough knowledge of best practices in academic and events scheduling
Benefits
- Generous Time Off: 15 paid holidays, vacation, and sick leave.
- Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
- Health Coverage: Medical, dental, and vision options at low or no cost.
- Education Support: CSU tuition fee waiver for employees and eligible dependents.
- Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
- Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
Company Overview
SDSU Alumni connects you with both San Diego State University and other alumni. It was founded in 1931, and is headquartered in San Diego, CA, US, with a workforce of 11-50 employees. Its website is http://www.sdsualumni.org.